Bringing new recruits into the guild has definitely evolved over time and even though we have future plans to make it easier, it is up to TINY Leadership to follow the same protocol when bringing them in.
Everybody’s approach to a new member may be different. Some like to roleplay a little bit, and others like to just be straight forward with a simple “Hey, do you want to be a part of TINY?” No matter the cause, finding a good approach for non-members that shows we are fun and friendly is very important as it defines who we are as people and as a guild.
We have long since changed our recruiting tactics as far as actual invites go. We are NO LONGER directly inviting when someone asks to join in game. If someone wants to join or if you want them to join, everybody must send them through the website.
The current website is TinyArmy.org, with the “Join TINY” link that takes them to the form at the bottom of the page which they must fill out and verify that they accept our guild rules before submitting. In the near future, once active, please send all new recruits to BecomeTiny.com. This new site is interactive and dedicated to going over the guild rules before they even reach the form on the guild site.
Check The Ban List:
We have had some bad eggs come through the guild who we keep out 100% of the time. Before recruiting someone you are unsure of, quickly cross-reference their name on the ban list found HERE on the admin panel. If their account name is on there, simply skip past them and move onto the next. If a member asks why they haven’t been invited, without going into too much detail, explain to them that they have previously been removed from the guild.
Check Discord Recruits:
All new recruits go through the same process, and every time they submit a request to join, we will receive a bot notice in the Discord channel #member-invites. If you are the first person to spot this, be sure to take their provided information (account or character name/Guild choice), send them an invite in game, and a welcome email (more info below). Once you have taken care of the invite, in Discord be sure to add a green check mark reaction as well as your commander tag so others know it has been taken care of.
In the event that the new recruit provides bad information that is not useful to us in any way and we cannot invite, Give them a red “X” reaction and a brief description of the issue. If there is any question about their account or request, send them a message in game to figure it out, and leave an “envelope” reaction as well as description of the issue. The more details we record, the better.
Every new member is to get the same in-game mail sent by the person recruiting them. Here is a basic format to follow when sending the email.
TO: Character or Account Name
SUBJECT: Welcome to TINY!
BODY: copy and paste message (with Ctrl+A) from HERE